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Transitioning from On-Premises to Cloud

A success story for Finspång municipality

Read more about our case management software
Katarina Steen

Head of Nordic Sales in Public 360°

In the ever-evolving landscape of information management systems, the shift from on-premises platforms to cloud-based solutions has become a strategic imperative for organizations seeking increased efficiency, flexibility, and cost savings. One such success story is Finspång Municipality's smooth migration from an outdated version of Public 360° to the most current release available on the cloud; Public 360° online, representing a noteworthy achievement for an organization leading the way with this digital transformation.

Focus on strategic initiatives rather than troubleshooting

One standout accomplishment following this transition has been the substantial reduction in the total cost of ownership. This can be attributed to several key factors. Firstly, Finspång Municipality is now relieved of the burden of managing upgrades, a task that consumes a lot of time and resources. Lack of time and resources was specifically the reason behind the decision to upgrade from a very old version to Cloud. With the cloud-based solution, updates are seamlessly handled by Tietoevry, ensuring that the system is always up to date with the latest features and security patches.

A significant indicator of success is the decrease in support tickets for Finspång. Post-implementation, the organization has witnessed nearly no support issues, showcasing the robustness and reliability of the cloud-based system. This newfound stability has allowed the Finspång team to focus on strategic initiatives rather than troubleshooting technical problems, resulting in improved overall productivity.

Feedback from one of the users

Meeting administration is much faster and smoother. The mailings for political meetings can now be in just a few minutes, as opposed to before when it could take many hours. I now have more time to review reports, deal with other administrative tasks and develop the support to our politicians. 

The future looks bright with continuous deliveries

Looking ahead, Finspång Municipality is preparing for the next phase of their digital transformation. As a cloud-based solution ensures continuous access to the latest functionality through regular releases, this not only keeps the system current with industry standards but also enables the possibility to swiftly adopt and integrate the latest modules, tailoring to meet specific needs and preferences. As a first step in this continued journey, Finspång Municipality has already chosen to go live with the add - on functionalities such 360° eMeetings Prepare, an application that supports managing board meetings.

A positive transformation

In conclusion, the journey from on-premises to the cloud has proven to be a positive transformative experience for Finspång Municipality. The substantial decrease in total cost of ownership, coupled with enhanced stability and flexibility, positions Finspång Municipality for continued success in their digital endeavours. After launching the 360° eMeetings Prepare module, the future looks bright, with the prospect of further optimizing workflows and extracting even greater value from their recent investment.

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